Following the first two articles of this series, Part 1 and Part 2, we now progress further aiming to develop a fully functional SAP Business workflow which triggers when a document is parked in the SAP FI module.
So our Workflow now looks something like this:
You should also add a mail step in the rejection task to send an e-mail to the initiator informing that the document has been rejected. At this stage, we will come to the condition when the Supervisor releases the payment. It is important that set a release flag to control this behaviour. Define an element named released and make sure you don’t forget to set its import and export parameters.
Add a container operation and set the following settings:
By now, this part of your workflow should look like this:
Now that the document is released by the Finance Officer, we will add a User decision step, to capture the Manager’s decision. When receiving the Work Item, the Manager will have the following options available:
- View the document
- Reject the document
- Post the document
For the review branch, add a new activity using the standard method DISPLAY of BO FIPP.
For the post branch, add a new activity using the standard method POST of BO FIPP.
For the rejection branch, use the previous email step to send an e-mail to the Initiator, informing that the document has been rejected.
The user decision step should look similar to this (the rejection email task is not shown below):
We have now done all the required Workflow tasks and steps.
On part 4 of these series of posts “Trigger workflow when a document is Parked“, we will cover the necessary SAP FI parking Workflow configuration steps.
Working as an Information Systems Consultant for over 10 years, I've found that working with SAP brought me added value on how to deal and manage IT and Information Systems Projects. More than a hobby, this blog is aimed to propagate SAP knowledge exchange and help other SAP technology or functional Consultants finding any piece of useful information. Please participate with your comments and opinions, it will help enrich the SAP community. Thanks!