Good morning readers. Today I have the pleasure to publish a very good guest post, by Cold Coffee, who was kind enough to send us a very thorough and detailed explanation on how to trigger a custom SAP Workflow whevener a document is parked in the FI module.

This tutorial explains a step by step process for the creation of the SAP Business workflow, which is triggered whenever a document is parked, as well as the functionality for posting and the necessary workflow configuration.

Due to the length and level of detail included, this article will be divided into 4 parts, to be published on the next 4 days (including today).

Scenario

• Initiator parks the document.
• Workflow is triggered on ‘COMPLETED’ event.
• It is sent to Finance Officer
• He /she either release the document for payment or reject it.
• Upon release document is sent to Finance Manager.
• That person can view it, post it or reject it.

Notifications

• When workflow is triggered, initiator receives a mail that document has been sent to his supervisor.
• When document is rejected, workflow is set to complete and initiator can be sent a comments mail.

Used Business Object

• FIPP

Workflow Creation Steps

Go to transaction code SWDD. Create a new workflow and save it under your package.

Go to the Work flow container and add a new element. The following screen opens:

Create a new element ZFIPP as we are using BO FIPP

Also set import and export parameters:

Click on the Basics Data button or press Ctrl-f8 and enter the work flow starting event:

We want the work flow to start on ‘Completed’  event OF FIPP BO.

Activate the triggering event. It will be done through a Customizing Request.

Also generate Automatic Binding

Both the Activation and Binding buttons should be green by now

Now our workflow should look like this: Event is successfully configured.

On the next series we will detail the workflow design, covering task creation, notifications and events. Please be sure to come back tomorrow!

It gives me great pleasure to announce that today I’m releasing version 2.0 of the SAPLAB.org blog. Since the beginning of this project, roughly and more seriously about 2 years ago, I tried as much as possible to update the blog with useful and practical information around several SAP subjects. While doing this, I always tried to add my own personal flavor and experience to it, without, obviously, compromising any client sensible information.

The result and feedback has been good and now I’ve decided to raise this project to a new level. Besides the new look and feel, which is now more web 2.0 friendly, new functionalities will come and also more posts in the following weeks. Please be aware and keep visiting the blog! Please click here to subscribe the newsletter, which will bring updates to your e-mail.

I’d also like to take this opportunity to thank all returning visitors, as well as new visitors landing in SAPLAB. Please take your time to browse through the blog and don’t forget to leave your comments. It’s what gives life to this project!

Sincerely, kind regards.

Antonio Caldas